ISS Facility Services AB · Publicerad 6 okt

We are now looking for a driven Executive Assistant to our customer ISS. This is an interim position as a consultant via The Pace with preferably immediate start. The assignment is fulltime for 6 months with possible extension or employment at ISS after the period. The position is a full-time position and you will work from the head office, located in a beautiful environment in Marievik, Stockholm. We look forward to receiving your application, with CV and personal letter in English.

Your role
As Executive Assistant primarily to COO and Commercial Director you will have a key position within the ISS organization. You will support and work closely with the CEO Assistant to ensure a professional service delivery to the Swedish Management Team. Your role as Executive Assistant will include office related tasks, preparation of reports, letters and presentations as well as travel expense reports. You will be responsible for calendar management, travel planning, coordination of meetings, business reviews etc. You will be working in a fast-paced environment, sometimes under pressure, whilst remaining flexible, proactive and efficient. Example of other responsibilities include:
  • Providing general administrative support
  • Coordinate conference arrangements
  • Ensuring that all travel details and logistics are managed properly
  • Coordination of internal sales meetings
  • On- and offboarding of colleagues
  • Invoice approval
Who you are
We are looking for an energetic team player and a person who easily adapt to different situations and people. To be able to perform in the job you should have a professional attitude where problem solving is part of the challenge. Furthermore, you have ability to network and communicate with different kinds of target groups. Apart from having experience of classic assistant tasks, we expect you to be organised with good coordination, detail oriented, proactive, service minded and flexible. You must possess the ability to act with discretion and uphold confidentiality. It is vital that you master both Swedish and English on a fully professional level - both verbally and in writing.

You are well educated in areas which are important in this kind of role and have combined it with some years of experience in a supporting role, where you have interacted with and delivered to top management. Furthermore, you have excellent skills in the Microsoft Office and experience from the Service industry is an advantage.

ISS Facility Services är ett av Sveriges och Nordens största tjänsteföretag med 8 500 medarbetare i Sverige och 34 000 medarbetare i Norden. Svensk omsättning är cirka 4,5 miljarder SEK och kommer från ett flertal tjänsteområden som bland annat facility management, mat & dryck, teknik- & energitjänster, städtjänster och kontorstjänster. Integrated Facility Services, IFS, är ISS unika leveransmodell där flera tjänster samordnas och levereras med egen personal. ISS Facility Services AB ingår i ISS A/S som är noterat på Köpenhamnsbörsen. Koncernen har cirka 490 000 anställda och verksamhet i 77 länder.

What is in it for you?
As a consultant at The Pace you will always be offered a salary in line with the business standards, healthcare and pension as well as joining our collective agreement - the most important thing for us is that you feel safe in your role. In the same way that we expect professionalism from you, we also want you to have high expectations on us. No matter where you are in your career we want the role as a consultant to give you knowledge and experiences that are beneficial in your future career path.

Wise Professionals is a Recruitment Agency designing sustainable recruitment solutions for some of Sweden's strongest brands and together with employers and candidates who sets high demands in their professional development. We are a part of Wise Group located with Offices in Stockholm, Gothenburg, Malmoe and Copenhagen.

Want to know more?
You are welcome to contact us if you have questions regarding this position or the ongoing process. Working with this assignment is Candidate Manager Clara Forsberg ( and Consultant Manager Annika Domeij (

We will go through the applications directly and in the consultancy business the processes are often fast. This means that the position can be filled before the application deadline, do not wait with sending in your application!

We look forward to hearing from you!
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